User Roles and Permissions
Owner, Admin, Manager, Team Member, Observer, and Coach — what does each mean for permissions in your Ninety account?
Table of Contents
How Do Roles Work?
Roles dictate what content you can edit or view within Ninety, including access to tasks such as inviting new users or updating billing options. Here is a general overview of each role's capabilities:
Role
|
Org Chart tool |
Process tool |
Vision tool |
Rocks, To-Dos, Issues |
Owner |
Edit |
Edit |
Edit |
Create/View All Teams' |
Admin |
Edit |
Edit |
Edit |
Create/View All Teams' |
Manager |
Edit |
Edit |
Edit Their Team's |
Create/View Their Team's |
Team Member |
View |
View |
View Only |
Create/View Their Team's |
Observer |
View |
View |
View Only |
View Their Team's |
Coach |
Edit |
Edit |
Edit |
Create/View Team |
Assigning Roles to Existing Users
- Navigate to the Directory in the main navigation.
- Click the Role drop-down.
- Select which Role you'd like to assign to the User.
Expanded Permissions for Each Role
Explore the tabs below to find specific permission for each role.
Owner
By default, the person who creates the company is the owner of the company account and receives the related permissions.
Owners can:
• View information from every team, even if they are not a team member.
• See billing information, receive billing notifications, and update billing information.
• Access the abilities and functions of every Ninety tool
More Details for Each Tool
Read through the tabs below to find authorizations for each of Ninety's tools.
Data
Rocks
To-Dos
Issues
Meetings
Vision
Org Chart
1-on-1
Process
Directory
Mastery
Surveys
Settings
Owner Restrictions
On teams the Owner is not active on, they don't show up as a potential owner of any Team items (such as Rocks, To-Dos, and Issues).
Admin
Admins can:
• View information from every team, even if they are not a team member.
• See and update billing information.
More Details for Each Tool
Read through the tabs below to find authorizations for each of Ninety's tools.
Data
Rocks
To-Dos
Issues
Meetings
Vision
Org Chart
1-on-1
Process
Directory
Mastery
Surveys
Settings
Admin Restrictions
Admins cannot:
- Delete a company account.
- View or add themselves to a Private Team.
Manager
Managers can:
• Access and edit information for their teams.
• Create new teams and users for their team(s).
• See billing information.
More Details for Each Tool
Read through the tabs below to find authorizations for each of Ninety's tools.
Data
Rocks
To-Dos
Issues
Meetings
Vision
Org Chart
1-on-1
Process
Directory
Mastery
Surveys
Settings
Manager Restrictions
Managers cannot:
• View any 1-on-1 conversations other than their own.
• Cannot change billing information
• Cannot change the role/teams of themselves, Owners, Admins, or other Managers
Team Member
Managee's can access and edit information for their team(s).
More Details for Each Tool
Read through the tabs below to find authorizations for each of Ninety's tools.
Data
Rocks
To-Dos
Issues
Meetings
Vision
Org Chart
1-on-1
Process
Directory
Mastery
Surveys
Settings
Managee's Restrictions
Managees cannot:
• Perform any administrative tasks.
• Edit the Vision, Org Chart, or Processes.
• View any 1-on-1 conversations other than their own.
• Create new KPIs.
• Change settings.
Observer
Observers can view information related to their team(s).
Note: Observers do not count toward your total number of users during billing. They are "Free Users" in your account. Every other user is calculated for billing after sending their invitation.
More Details for Each Tool
Read through the tabs below to find authorizations for each of Ninety's tools.
Data
Rocks
To-Dos
Issues
Meetings
Vision
Org Chart
n/a
1-on-1
n/a
Process
Directory
n/a
Mastery
Surveys
Settings
Observer Restrictions
Observers cannot:
• Be assigned items (such as Rocks, To-Dos, and Issues).
• Edit anything.
• Change settings.
Coach
If you have a Coach on your account, they can edit similarly to an Admin.
More Details for Each Tool
Read through the tabs below to find authorizations for each of Ninety's tools.
Data
Rocks
To-Dos
Issues
Meetings
Vision
Org Chart
1-on-1
Process
Directory
Mastery
Surveys
Settings