The Upcoming Meetings Page

Use the Upcoming page in the Meetings tool to start, join, or schedule a team meeting. To schedule a meeting for your team:

1. Click Meetings from the left navigation.
2. Select the intended team from the Team dropdown.
3. Click Schedule a Meeting.
4. Choose an agenda from the Select Agenda dropdown.
5. Click the calendar icon to select a meeting date.
6. Enter the start time for the meeting based on your time zone in Ninety.
7. (Optional) Choose when to repeat the meeting from the Repeating Meeting Cadence dropdown.
8. (Optional) Choose a facilitator and scribe from the respective dropdowns.
9. Click Save.
10. (Optional) Add the meeting to your work calendar.

The Upcoming Meetings page shows your previously scheduled meetings. If you have a meeting type set to repeat, only the next available meeting is shown. Each scheduled meeting will remain on this page until the meeting is started or after 48 hours.

Calendar Integration

After clicking Save when scheduling any type of meeting, a popup window with your meeting's details will appear. 

Click one of the following options at the bottom of this window to open a draft invitation for this meeting in your work calendar.

• Google Calendar
• Office 365
• Teams
• .ics

The draft invitation will automatically include:

• Every member of the team in Ninety as invited guests.
• The name of the meeting and the team name in the invitation title.
• The date and time selected in Ninety.

To add a previously scheduled meeting to your calendar, the user who scheduled the meeting can: 

1. Right-click the upcoming meeting's row or click the ellipsis on the far right of the row.
2. Select Add to calendar from the dropdown.
3. Click your preferred calendar to open a draft invitation.
4. Complete sending the invitation through your calendar service.

Starting a Meeting

To start a scheduled meeting, click Launch Meeting.

The Launch Meeting button on scheduled meetings becomes active the day the meeting is scheduled to occur. This button remains active for 48 hours. If the meeting isn't started during that time, we'll remove it from your upcoming list.

For example, if your team has a Weekly Team Meeting scheduled every Monday at 10:00 but did not meet at all on Monday or Tuesday, then, by Wednesday, we'll switch to displaying the following Monday's scheduled meeting.

To start a previously unscheduled meeting:

1. Click Start a Meeting.
2. Select an agenda from the popup to launch the meeting.

Editing a Scheduled Meeting

To edit the details of a scheduled meeting:

1. Click the ellipsis on the far right of the meeting's card.
2. Click Edit Schedule.
3. Click Save after editing any desired information.

Deleting a Scheduled Meeting

To delete a scheduled meeting:

1. Click the ellipsis on the far right of the meeting's card.
2. Click Delete.
   1. If this meeting is set to repeat, a popup will prompt you to delete just this meeting or every repeating meeting this meeting created.